Business Coordinator
Description
Job Title: Business Coordinator
Department/Program: ORR
Reports to: Business Operations Manager
Work location: Downtown Portland
FLSA status: Exempt/Salaried
Shift details: Monday through Friday with some irregular hours outside of normal business hours
Salary: $26.63/hr. - $29.39/hr. ($55,300/yr. - $61,100/yr.)
(Bilingual Spanish) $29.03/hr. - $32.04/hr. ($60,300/yr. - $66,600/yr.)
Morrison Child and Family Services : We are a Joint Commission and Sanctuary accredited non-profit organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:
- Nonviolence - being safe and doing the right thing
- Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others
- Social Learning - respecting and sharing ideas of our teams
- Democracy - shared decision making whenever possible
- Open Communication - saying what we mean and not being mean when we say it
- Social Responsibility - everyone makes a contribution to the organizational culture
- Growth and Change - creating hope for our clients and ourselves
Job Summary:
Business Coordinator is responsible for ensuring successful daily operations of the ORR program(s), and may provide support to program staff. This position’s key responsibilities includes facility-related project management, hiring and onboarding, safety and security compliance of the building, staff training compliance, and monthly fiscal and facility reporting. Coordination with internal Morrison Departments is essential.
Duties and Responsibilities:
- Oversees daily operations of the programs, including the technical and administrative support to the Downtown programs administrative staff, on-boarding staff and other administrative staff as assigned by the Business Operations Manager.
- Facilities project management and compliance reporting;
- Coordinating with Business Operations Manager for CYCCB Exam Proctoring
- Assists in the maintenance of Joint Commission accreditation, primary focus on facility safety.
- Assists with Training compliance and management of all program staff for the residential programs
- Assists with hiring and onboarding of new hires
- Collaborate with: Program Director, Director of Business Operations and Business Operations Manager for staff training requirements and documentation
- Coordination with Morrison Fiscal, Human Resources, Program Evaluation, and Development departments, as needed
- Support with audit preparation for the residential programs
- Monthly Reconciliation report to Fiscal
- Generate Purchase Order for approval to Business Operations Manager & Director of Business Operations and Chief Financial Officer
- Monitors staff training completion through Relias
- Assist with State Licensing requirements and renewal process
- Participates in assigned staff meetings, other meetings, and committees
- Assist with special projects identified by the programs and/or funder, as needed
- Other duties, as assigned
- Demonstrate a commitment to learning and implementing the Sanctuary Model and other organizational policies and practices.
- Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization.
Competencies:(Competencies are the abilities and qualities a person needs to be successful in this job)
- Business principles and practices
- Communicate clearly and effectively, orally and in writing in English
- Maintain effective working relationships with agency employees at all levels and the general public
- Define and resolve moderately complex problems.
- Able to provide culturally-appropriate care OR Hold each other and yourself accountable to all individuals within Morrison, our clients and our community stakeholders
Required Position Qualifications:
- High school diploma or equivalent is required
- 1 year office management/leadership experience
- Intermediate skills in using Word processing, Excel spreadsheets, databases, and email applications.
- Attained age 21 years or older before first day of employment in position
Preferred Position Qualifications:
- Business writing skills
- HR/Recruitment Experience
- Bi-lingual in Spanish and English, written, read and verbal. Must clear a language proficiency test for Spanish.
- 3 years progressive employment experience in an office setting
- Experience supervising and managing staff
Other Requirements:
- Pass a criminal history background check though Morrison and a suitability determination investigation through the U.S. Office of Personnel Management. For further information review :https://www.opm.gov/suitability/suitability-and-credentialing-faqs/
- Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
- Meet agency driving requirements
- Proof of Vaccination (MMR, Varicella, DTap & Influenza annually)
- Travel between program locations
- 40hours of required training per year
- CPR/First Aid certification within 90 days of hire and kept current
- All other applicable trainings as required with necessary updates and reoccurrences
For positions that require driving:
- Hold a valid drivers’ license and if driving a personal vehicle, must maintain minimum auto insurance policy
Working Conditions:
Environment: Work is done in clinical offices, community settings, including Morrison Residential, administration buildings, public locations, and social service sites. Breaks and meals are subject to interruption. Universal Precautions and remaining alert to the environment are critical to address the potential for violent behavior, exposure to disease, biohazards, noise, and contaminants.
Mental demands: Work assigned is diverse and may involve addressing new and unique circumstances. The work might be unpredictable and disrupts planned tasks, requiring flexible time management.
Physical demands: Ability to remain calm and emotionally available serving youth, adults and or families who have experienced trauma. Proficient with office equipment and physical movement. Ability to perform physical interventions if needed in accordance with program and training. Physical dexterity for reaching, stooping, and repetitive wrist and hand motions.
All Morrison programs and services are accredited by The Joint Commission, a nationally recognized standard-setting and accreditation body for health care. Morrison is also certified as a trauma-informed organization by the Sanctuary Institute. Certification recognizes our dedication to providing a trauma-informed culture and environment for children, families and staff through implementing Sanctuary values, commitments, and tools.
We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.
Applications will be reviewed as received. Morrison reserves the right to make a hiring decision at any point during the posting period.
Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).